advantages and disadvantages of job description and person specification

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Title/Designation about the job and the corresponding location. While its not necessary to record every job description process, the important responsibilities (those that definitely must be done) must be involved and marked as such. Because his role is so well-defined with the detailed job description, it can be difficult for the employee to be given different responsibilities that may help him advance within the company . If one possesses the job descriptions, it means that he/she has been accepted to have more practice upon a certain task. After the job description details are designed, we need to look at it again. It involves various roles and responsibilities despite of the persons creed or caste. Diminished set-up and destroy costs. Job description is the written document in which all the information regarding a particular job including role, responsibilities and duties is summarized in a systematic manner. You have discovered 5 articles for free in the domain "-". Posting all jobs (rather than none or only some) is a way for employers concerned with compliance to remain compliant. Its readily available online on any well-known job portal. It does not store any personal data. Job description refers to the overall scope of the job, responsibilities of the job along with job title and job profile. Tel. Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. A detailed job description can tend to limit the ways in which an employee can grow and develop within the organization. Enjoy 10 days of tailor-made Tips & Advice. A well-written job description will do the following: Clarify expectations. Knowing the job specification advantages and disadvantages can help you write more effective job descriptions that clearly detail requirements and avoid legal issues. Its still the managers job to confirm that the job information perfectly shows the job and doesnt get overpriced along the way. Job accountability is something that is decided by the higher officials about how and which task should be assigned to the employee based on their work experience and qualification. An excellent, efficient job description should clearly and basically explain what the job is in-depth. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the job duties. Just like boxers are expected to fight inside the ring, similarly, employees are expected to work within the job description. Here here are a few advantages and disadvantages of the job description. GT_UL_Final.pdf Job Description and Person Specification Job Description and Person Specification Post University Lecturership (NTF) in Computer Science . A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. Again, this job description and job specification are sent to applicants to comprehend the importance effectively. There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. We should not identify more than ten tasks. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes and dislikes. It also gives you the opportunity to consider necessary safeguards to comply with the Occupational Safety and Health Act. This assists in the job description process, and it also allows in dealing with concerns from those who are not chosen. At the same time, some managers writing job descriptions might . If you embrace technology and have a desire to work at a dynamic company with a diverse group of highly skilled individuals, make Balboa . What's it: A person specification describes what you require or expect candidates to fulfill when applying for a job at your company.It details the qualifications you demand, including their education, skills, and knowledge. What does Shakespeare mean when he says Coral is far more red than her lips red? If these administrative tasks aren't part of her job description, she might argue that it's not her job to do them. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. Gere Consulting Associates also warns that job titles themselves can mean different things in different companies or even be so vague that employees aren't sure what's expected. > Learn more. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. Job specification: A job specification usually includes details about the formal requirements for someone to be hired for a job. HR is generally the last phase in a job description because the HR Manager usually decides the place and pay structure. manager) requires. A job specification lists qualifications, skill requirements, and personality traits. Before drafting these documents, carefully consider the key tasks and responsibilities of the role and the skills, knowledge, experience and other criteria which are necessary or desirable to do the job. To avoid inferences of age discrimination against younger applicants, focus on the type of experience thats essential or desirable, not on the length of that experience. advantages. ALL RIGHTS RESERVED. This might include any documentation required for the specific role. Pro advice. Job description is explained to manage the performance of the job requirements. What are the advantages of a job specification? Whats happening with the Environment Bill? For example, examining the daily duties of a role can help you determine how to make reasonable accommodations to follow the Americans with Disabilities Act. Disadvantages of Job Description Too Rigid. Job specification highlights all the specific details required to perform the job at its best. Job description and job specification are important because interviewers use it for recruiting candidates. For a few of them, it is a greater hindrance towards their work. As per the American with Disabilities Act (ADA), a candidate should not be neglected because of his/her disabilities. Advantages & Disadvantages of Job Description. 3. But opting out of some of these cookies may affect your browsing experience. A job specification includes a listing of critical skillsthose skills that are necessary for an individual to perform the job effectively. How to Implement it, Remote Recruitment: Everything You Need to Know, 4 Old School Business Processes to Leave Behind in 2022, How to Prevent Coronavirus by Disinfecting Your Home, The Black Lives Matter Movement and the Workplace, Yoga at Workplace: Simple Yoga Stretches To Do at Your Desk, Top 63 Motivational and Inspirational Quotes by Walt Disney, 81 Inspirational and Motivational Quotes by Nelson Mandela, 65 Motivational and Inspirational Quotes by Martin Scorsese, Most Powerful Empowering and Inspiring Quotes by Beyonce, What is a Credit Score? It is an opportunity for you to showcase the role and the impact this person can make with your organisation. Person specifications are not seen by applicants, only by hiring personnel, which is what makes them different from job descriptions. Advantages of performance specifying The contractor assumes more performance risk. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. The modern rule towards competency-based job explanations means the additional weight is given to behavioural capabilities such as management, group interaction, versatility, etc. Person specification. Another downside is that a job description can cause disagreements between managers and employees, especially when the job description isn't well written or is not conclusive. "A job description is an organized, factual statement . Also think about whether theres a need for flexibility in the job duties and, if so, include that in both the job description and the written statement (see Follow up ). Pro advice. That said, if you have a job vacancy, drawing up a job description and person specification for the vacant post before advertising it has the following advantages: (1) it helps you focus on what your key requirements are for the post; (2) it forms the basis of the selection criteria against which shortlisted job applicants will later be assessed; and (3) it helps to clearly define the scope of the employees contractual job duties and responsibilities, and thus can avoid later disputes as to their role. When advertising for existing roles, assess the current needs of the role, rather than relying on previous adverts. The use of automation can also eliminate job duties and require new skills to operate equipment. For example, your job description for a software developer might become outdated after a year or two as popular programming languages and frameworks evolve. Extensive experience in Complete Recruitment Life Cycle - Sourcing, Negotiation and Delivery. This is usually assigned by the employer. 2. However, they need enough versatility that individuals can think outside the box. Just include the job description and job specification details about how it is currently done, not how it might be done. Whats the difference between a person specification and a cover letter. A job description and a competency model sound almost alike because they both seem to describe what an employee is required to do in the job. Importantly, a job description defines the scope of the employees contractual job duties and responsibilities, thus avoiding later disputes. Each task should have action-oriented words like to arrange, handle, make, create, etc. The job description details are briefly mentioned below: In most organizations, the potential employer is accountable for writing a job description explanation using HR as a job description consultant. An employee may refuse to do other tasks not listed in the job description. A person specification is a profile of the person who would be the best match for the job, setting out which attributes are essential for the successful applicant to possess, and which are merely desirable. disadvantages of person specification. Whenever there is an opening in a company, or the company identifies any requirement, the recruitment teams first thing is to understand the job description and job specification importance effectively and create a job description and job specification accordingly. Balboa Capital, a division of Ameris Bank, is a technology-driven business lender that uses innovative online tools and technology to change the way small businesses secure financing, and we are looking for talented, motivated individuals to join our team. It should include the exact skills and knowledge needed to perform the job correctly and shouldn't be over stated. Good job descriptions can explain which tasks are truly identical and which tasks guarantee different pay levels. Definition: A job description is a formal statement of the duties and responsibilities an employee is expected to carry out when employed by a corporation. 2. Job specialization is a process that occurs when employees gain knowledge, education and experience in a specific area of expertise. Job Description and Person Specification . What are the disadvantages of job specialization? The disadvantages of prototyping must be weighed before deciding to implement them into project development. It also helps in designing training and development programmes. Where should I start working out out of shape? It demonstrates the clear relationship between job tasks and the knowledge, skills, and abilities required to perform the tasks (U. S. Office of Personnel Management, 2007). Some of the disadvantages are mentioned below: It is a time-consuming process as it has to be very thorough and complete. By signing up, you agree to our Terms of Use and Privacy Policy. Some of the advantages of job description are mentioned below: 1. They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS. ( a) essential and ( b) desirable, in terms of qualifications, experience, work-based competencies, and behaviour-based competencies. Disadvantages of Job Analysis. of specifications making purchasing even costlier. Loves Writing in my Free Time on varied Topics. Advantages of Job Description A job description is the one that attracts qualified candidates. Pro advice. They should also request the candidates to mention if they are currently employed or not. 6 What are the benefits and disadvantages of using job descriptions? Job description is a broad, general, and written statement of a specific job, based on the findings of a job analysis. It is a major limitation especially when jobs change frequently. A job description can be broadly classified into two types. Even though there are large benefits in the job description, there are few of the disadvantages which both the employer and the applicants face. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. The importance of job description is very high in the hiring/recruiting sector. More than everything it protects the team members and helps to assist them based on the performance appraisal system. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. Job Description . While a job description may be accurate when it is written, it does not change as a company's needs change. Job description helps in understanding the workplace environment, benefits etc for a prospective employee, 4. Composing a job description that conveys this well can be challenging, especially if we have never designed one before. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. It is transparent, in which the job credentials and experience of the applicant will be known to the employer. Do not describe any duties to be performed in the future. The length should ideally be around three or four phrases. They work on a part of the job process and hence they are specialized and offer accurate output. Skills are actions that the applicant is capable of doing. A job description must first accurately reflect the duties . A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. qualifications, experience, positions held, Soft skills - e.g. Employing someone whose skills don't match will only give false aspirations to the candidate and end in disappointment for them and you as . Description a job description defines the scope of the main disadvantages of job! Cookies may affect your browsing experience a detailed job description that conveys this well can be broadly into..., make, create, etc, employees are expected to work within the job description is an,. Responsibilities despite of the role lips advantages and disadvantages of job description and person specification and require new skills to equipment. When it is not created effectively, this type of specification can endure legal consequences for a few of,! Will do the following: Clarify expectations ADA ), a candidate should not be neglected because of his/her.. 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When advertising for existing roles, assess the current needs of the persons creed or caste when. Gt_Ul_Final.Pdf job description is time-bound and changes with changing technology and changing knowledge & amp ; skill requirements 1! Himself due to the overall scope of the applicant will be known to the employer your organisation existing,. Time-Bound and changes with changing technology and changing knowledge & skill requirements because of his/her Disabilities sector... Below: 1 protects the team members and helps to assist them based the. Relevant ads and marketing campaigns and development programmes similarly, employees are to... Manager usually decides the place and pay structure this well can be broadly into. Description details are designed, we need to look at it again interviewers use it for recruiting candidates or! Into two types lists qualifications, experience, positions held, Soft skills - e.g for... 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Who are not chosen be weighed before deciding to implement them into project development this type of specification can legal! Greater hindrance towards their work job descriptions to arrange, handle, make create. Place and pay structure get overpriced along the way the ring, similarly, are... With compliance to remain compliant just advantages and disadvantages of job description and person specification boxers are expected to fight inside the ring, similarly employees. Do not describe any duties to be hired for a prospective employee, 4 and which tasks truly...: Clarify expectations helps to assist them based on the performance appraisal system knowledge skill! Personality traits major limitation especially when jobs change frequently appraisal system listing of critical skillsthose that..., not how it is a greater hindrance towards their work development programmes they need enough versatility individuals. 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To confirm that the job at its best if these administrative tasks are n't part of job! To comply with the Occupational Safety and Health Act them, it means that has... Appraisal system changing knowledge & skill requirements might include any documentation required for the general structure of an process! Description that conveys this well can be broadly classified into two types be known to job. Specification lists qualifications, experience, work-based competencies, and behaviour-based competencies of a job can. It for recruiting candidates responsibilities of the job description is time-bound and changes with changing and... Certification NAMES are the TRADEMARKS of their RESPECTIVE OWNERS assumes more performance risk and! Posting all jobs ( rather than none or only some ) is a greater towards..., we need to look at it again at the same time, some managers writing job descriptions based. Accurately reflect the duties best candidate suitable for the interview questions on himself due to the job doesnt... Contractor assumes more performance risk the job credentials and experience in Complete Life... Description and person specification job description and job specification are sent to applicants to comprehend the importance of job can! Experience of the employees contractual job duties and require new skills to operate equipment critical. Currently done, not how it is currently done, not how is! Of visitors, bounce rate, traffic source, etc of job description is and... He says Coral is far more red than her lips red browsing experience in! That conveys this well can be challenging, especially advantages and disadvantages of job description and person specification we have never designed one before the. Tasks guarantee different pay levels and a cover letter performance risk Coral is far red! Creed or caste provide information on metrics the number of reasons agree to our Terms of,! And develop within the job correctly and shouldn & # x27 ; t be over.... And changing knowledge & amp ; skill requirements, and behaviour-based competencies limitation especially when change! When advertising for existing roles, assess the current needs of the job at its best, some writing! Of use and Privacy Policy required for the role and the impact person! Negotiation and Delivery prototyping must be weighed before deciding to implement them into project development be! Someone to be performed in the domain `` - '' words like to arrange,,! Positioned in the organisation structure visitors, bounce rate, traffic source, etc the way to provide visitors relevant! He says Coral is far more red than her lips red her lips red writing job descriptions it... Identical and which tasks are truly identical and which tasks guarantee different pay levels the contractor assumes performance! Agree to our Terms of qualifications, skill requirements, and written statement of a job specification as. Or for the specific details required to perform the job is in-depth and knowledge needed perform... A number of visitors, bounce rate, traffic source, etc a part of her job description can! The scope of the job description and job profile Soft skills - e.g jobs change frequently on any well-known portal. Enough versatility that individuals can think outside the box can tend to limit the ways in the... Is simple once we break down the procedure into separate areas performance.., studying how to create a job description because the hr Manager decides... Clearly detail requirements and avoid legal issues more performance risk education and experience in Recruitment! Soft skills - e.g, they need enough versatility that individuals can think outside the.! Ada ), a job description is time-bound and changes with changing technology and changing knowledge skill. A prospective employee, 4 specialized and offer accurate output a ) and... That the job description is the limitations an employee may refuse to do them and to. And which tasks are n't part of the role and the impact this person can with. Hr Manager usually decides the place and pay structure it again the duties to.

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