See the instructions for line 11d for information about the credit for qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021. The rate of Medicare tax is 1.45% (0.0145) each for the employer and employee or 2.9% (0.029) for both. Don't use a credit or debit card to make federal tax deposits. Employers can either file paper copies or e-file this form. For more information on paying with a timely filed return, see the instructions for line 14, later. This share of social security and Medicare taxes isn't withheld from employees. 4. Include your complete address. To become and remain certified under the certification program, certified professional employer organizations (CPEOs) must meet various requirements described in sections 3511 and 7705 and related published guidance. The amount from Form 6765, line 44, must then be reported on Form 8974, Qualified Small Business Payroll Tax Credit for Increasing Research Activities. Qualified Family Leave Wages for Leave Taken After March 31, 2021, and Before October 1, 2021, 27. You remain responsible if the third party fails to perform any required action. 15 and the Instructions for Schedule D (Form 941). In an effort to cut back on the amount of paper used to file taxes and forms, the IRS will allow you to file your 941 tax forms online. 426, available at, Generally, as an employer, you're responsible to ensure that tax returns are filed and deposits and payments are made, even if you contract with a third party to perform these acts. Don't attach an explanation when you file your return. Box 409101. Ogden, UT 84409. If youre a paid preparer, enter your Preparer Tax Identification Number (PTIN) in the space provided. Never make an entry on both lines 14 and 15. Federal Income Tax Withheld From Wages, Tips, and Other Compensation. However, don't include any wages otherwise excluded under section 3121(b) when reporting qualified sick and family leave wages on lines 5a, 5a(i), 5a(ii), 5c, and, if applicable, 5d. CPEOs must generally file Form 941 and Schedule R (Form 941), Allocation Schedule for Aggregate Form 941 Filers, electronically. Do I send federal return with state? If you don't have an EIN, you may apply for one online by going to IRS.gov/EIN. For more information about a CPEOs requirement to file electronically, see Rev. Enter the total wages, including qualified sick leave wages and qualified family leave wages paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021; sick pay; and taxable fringe benefits subject to social security taxes you paid to your employees during the quarter. Federal law also requires you to pay any liability for the employer share of social security and Medicare taxes. Ogden, UT 84201. Proc. . The IRS won't send notices to your designee. Leave the Trade name line blank if it is the same as your Name.. If a valid EIN isn't provided, the return or payment won't be processed. This may result in penalties. Proc. Give us any information that is missing from your return. Enter the qualified sick leave wages you paid this quarter of 2023 to your employees for leave taken after March 31, 2021, and before October 1, 2021, including any qualified sick leave wages that were above the social security wage base and any qualified sick leave wages excluded from the definition of employment under sections 3121(b)(1)(22). The credit for qualified sick and family leave wages consists of the: Qualified sick leave wages and/or qualified family leave wages; Qualified health plan expenses allocable to qualified sick leave and family leave wages; Collectively bargained defined benefit pension plan contributions, subject to the qualified leave wage limitations, allocable to the qualified sick and family leave wages; Collectively bargained apprenticeship program contributions, subject to the qualified leave wage limitations, allocable to the qualified sick and family leave wages; and. Collectively bargained apprenticeship program contributions. If Rose Co. still has credit remaining after reducing its share of social security tax (up to $250,000) and Medicare tax for the third quarter, the remainder would be treated as a payroll tax credit against its share of social security tax (up to $250,000) and Medicare tax on wages paid in the fourth quarter. For information about supplemental unemployment compensation benefits and golden parachute payments, see section 5 of Pub. 5a5e. See the instructions for, Enter all tips your employees reported to you during the quarter until the total of the tips and taxable wages, including wages reported on line 5a, qualified sick leave wages reported on line 5a(i), and qualified family leave wages reported on line 5a(ii), for an employee reach $160,200 for the year. If you received a Section 3121(q) Notice and Demand for tax due on unreported tips (Letter 3263 or Letter 4520) during the quarter, you report the amount for the employer share of social security tax and Medicare tax on Form 941, line 5f. Don't resubmit requests you've already sent us. Amounts under certain collectively bargained agreements allocable to qualified family leave wages for leave taken after March 31, 2021, and before October 1, 2021 (Form 941, Part 3, Employer share of social security tax on qualified family leave wages. Generally, you should have a balance due only if your total taxes after adjustments and nonrefundable credits (line 12) for the current quarter or prior quarter are less than $2,500, and you didn't incur a $100,000 next-day deposit obligation during the current quarter. Corporate officers or duly authorized agents may sign Form 941 by rubber stamp, mechanical device, or computer software program. You may also apply for an EIN by faxing or mailing Form SS-4 to the IRS. Box 932100 Louisville, KY 40293-2100. Ogden, UT 84201-0005. The rate of social security tax on taxable wages, including qualified sick leave wages and qualified family leave wages paid in 2023 for leave taken after March 31, 2021, and before October 1, 2021, is 6.2% each for the employer and employee or 12.4% for both. In order to file the annual federal tax return for employees in a timely manner, employers must be familiar with the Form 944 deadline. See the instructions for line 5c for reporting Medicare tax on qualified family leave wages, including the portion above the social security wage base. 11a. Where do I mail my 941 first quarter 2021? Here's what the first page looks like: First, you must fill out some basic information about your business. For more information about exempt wages, see section 15 of Pub. COVID-19 employment tax credits when return filed by a third-party payer. Is experiencing any other substantially similar condition specified by the U.S. Department of Health and Human Services, which for leave taken after March 31, 2021, and before October 1, 2021, includes to accompany an individual to obtain immunization related to COVID-19, or to care for an individual who is recovering from any injury, disability, illness, or condition related to the immunization. Box 932100. If both an employer and a section 3504 authorized agent (or CPEO or other third-party payer) paid wages to an employee during a quarter, both the employer and the section 3504 authorized agent (or CPEO or other third-party payer, if applicable) should file Form 941 reporting the wages each entity paid to the employee during the applicable quarter and issue Forms W-2 reporting the wages each entity paid to the employee during the year. To request to file quarterly Forms 941 to report your social security and Medicare taxes for the 2023 calendar year, you must either call the IRS at 800-829-4933 between January 1, 2023, and April 3, 2023, or send a written request postmarked between January 1, 2023, and March 15, 2023. The following amounts are reconciled. P.O. For more information on tips, see section 6 of Pub. Don't include allocated tips (described in section 6 of Pub. Complete line 13e only if qualified sick leave wages and/or qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. If you made timely deposits in full payment of your taxes for the quarter, you may file by the 10th day of the 2nd month that follows the end of the quarter. This amount is also entered on Worksheet 2, Step 2, line 2c. Add lines 2a and 2a(i), Qualified sick leave wages excluded from the definition of employment under sections 3121(b)(1)(22). To learn more about the information you will need to give your financial institution to make a same-day wire payment, go to IRS.gov/SameDayWire. Where to Mail Form 941? 830, available at, Qualified tax-exempt organizations that hire eligible unemployed veterans may be able to claim the work opportunity tax credit against their payroll tax liability using Form 5884-C. For more information, go to, If you discover an error on a previously filed Form 941, or if you otherwise need to amend a previously filed Form 941, make the correction using Form 941-X. Use the March 2023 revision of Form 941 to report taxes for the first quarter of 2023; don't use an earlier revision to report taxes for 2023. However, continue to withhold income and Medicare taxes for the whole year on all wages, including qualified sick leave wages paid in 2023, qualified family leave wages paid in 2023, and tips, even when the social security wage base of $160,200 has been reached. No legal residence or principal place of business in any state: Special filing address for exempt organizations; governmental entities; and Indian tribal governmental entities; regardless of location. For leave taken after March 31, 2021, and before October 1, 2021, qualified wages also don't include wages that were used as payroll costs in connection with a Shuttered Venue Operator Grant under section 324 of the Economic Aid to Hard-Hit Small Businesses, Nonprofits, and Venues Act; or a restaurant revitalization grant under section 5003 of the ARP. Department of the Treasury. If you filed electronically, don't file a paper Form 941. Your deposit schedule isn't determined by how often you pay your employees. Report the entire amount of these tips on line 5b (Taxable social security tips), line 5c (Taxable Medicare wages and tips), and, if the withholding threshold is met, line 5d (Taxable wages and tips subject to Additional Medicare Tax withholding). P.O. You must use EFT to make all federal tax deposits. Internal Revenue Service PO Box 37941; Hartford, CT 06176-7941this address is for businesses that wish to include a payment with their 941 tax form. Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages Reported on Line 26. For purposes of the credit for qualified sick and family leave wages, qualified family leave wages are wages for social security and Medicare tax purposes, determined without regard to the exclusions from the definition of employment under sections 3121(b)(1)(22), that an employer pays that otherwise meet the requirements of the Expanded FMLA, as enacted under the FFCRA and amended by the COVID-related Tax Relief Act of 2020. Payroll tax credit for certain tax-exempt organizations affected by qualified disasters. 15 (sp) that is a Spanish-language version of Pub. For more information about a CPEOs requirement to file electronically, see Rev. Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages Reported on Line 23, 26. For more information or to apply to become a CPEO, go to IRS.gov/CPEO. If the payroll tax credit elected is more than Rose Co.'s share of social security tax on the first payroll payment of the quarter, the excess payroll tax credit would be carried forward to succeeding payroll payments in the third quarter until it is used against up to $250,000 of Rose Co.'s share of social security tax for the quarter. Complete lines 26, 27, and 28 only if qualified family leave wages were paid this quarter of 2023 for leave taken after March 31, 2021, and before October 1, 2021. There is no wage base limit for Medicare tax. For more information on making federal tax deposits, see section 11 of Pub. Rose Co. is an employer with a calendar tax year that filed its timely 2022 income tax return on April 18, 2023. If you decide to paper file your Form 941 return, you must mail a copy of the return to the IRS. These instructions give you some background information about Form 941. For the latest information about developments related to Form 941 and its instructions, such as legislation enacted after they were published, go to IRS.gov/Form941. Certification program for professional employer organizations (PEOs). If line 12 is less than $2,500 or line 12 on the prior quarterly return was less than $2,500, and you didn't incur a $100,000 next-day deposit obligation during the current quarter. Visit www.eftps.gov to enroll. 15 for details. See Pub. See Seasonal employers and If Your Business Has Closed, earlier. Step 1: Enter Form 940 Details. 1244), or submit a written statement or electronic tip record. The mailing address depends on the state your business is in, whether you're submitting payment with your return and what quarter you're filing for. However, qualified health plan expenses dont include amounts that the employee paid for with after-tax contributions. Qualified sick leave wages for leave taken after March 31, 2020, and before April 1, 2021, aren't subject to the employer share of social security tax; therefore, the tax rate on these wages is 6.2% (0.062). If you pay by check or money order, make it payable to United States Treasury. Enter your EIN, Form 941, and the tax period (1st Quarter 2023, 2nd Quarter 2023, 3rd Quarter 2023, or 4th Quarter 2023) on your check or money order. An explanation when you file your Form 941 Filers, electronically you will need to give your institution., line 2c EIN is n't determined by how often you pay your employees Has! By how often you pay by check or money order, make it payable to United States.! Collectively Bargained Agreements Allocable to qualified Sick Leave Wages Reported on line 23, 26 on Worksheet,! 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